CCW Minutes

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on September 25, 2018 at 6:01 p.m., with Council President Slavin presiding. Members of Council present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Cole, Mr. Polce, Mr. Hare, and Mr. Lindell. Mr. Lewis was absent. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Garfinkel (Safety Advisory and Transportation), and Mrs. Doyle and Ms. Scarborough (Utility). Mr. Shelton (Safety Advisory and Transportation) was absent. Council President Slavin offered a moment of silence for former Mayor and Councilman John“Jack” Richter and his family. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Council President Slavin presiding in the absence of Chairman Lewis. AGENDA ADDITIONS/DELETIONS Mr. Hare moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Request for Waiver - Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 17 - Emergency Access Requirements - Waiver of Emergency Rear Access Requirements - 35 and 39 North New Street (Planning Reference Number SB-18-03) Mr. David Hugg III, Director of Planning and Community Development, reviewed a Petition to Waive Zoning Ordinance Provision: Elimination of Emergency Access Requirements for 35 and 39 North New Street. The Planning Commission recommended approval of the Waiver for the Elimination of the Emergency Rear Access requirement for a sixteen-foot alley, with the understanding that the applicant will satisfy the Fire Marshal’s concerns. Responding to Mr. Neil’s question regarding what would happen if the property owner did not take protective measures, Mr. Hugg stated that the property owner had committed to the Planning Staff and Fire Marshal that he would take appropriate fire prevention, and explained that the Fire Marshal would take action. Mr. Hugg advised that the property owner would most likely install residential sprinklers, as proposed on the submitted plans. Mr. Neil noted that he did not see an egress or escape mechanism other than the standard doorway and asked if there was a back doorway. In response, Mr. Hugg stated that he did not believe that there was a back doorway. He explained there is no rear access because of the configuration of the lots and they have several cross-access arrangements to accommodate the parking for the three (3) townhouses. Mr. Hugg stated that one of the lots is accessible from a City alley, however, there is not direct access to the back of the units.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 25, 2018 PAGE 2 Mayor Christiansen stated that he liked the concept of the residential fire sprinkler system and thought that it might be something that the City would want to heartily encourage in the future. He indicated that he thought that, based on the configuration of these properties, a residential fire sprinkler system would be an ideal way to suppress a fire before the Fire Department gets there. In response, Mr. Hugg stated that this is not something that the City deals with on a regular basis, however, he thought that there were some properties in the Senator’s Lake development that had the same limitation and were sprinklered. He stated that this is the recommendation of the Fire Marshal. Mr. Hare moved to recommend approval of the Planning Commission’s recommendation for approval of the Waiver for the Elimination of the Emergency Rear Access requirement for a sixteen-foot alley, with the understanding that the applicant will satisfy the Fire Marshal’s concerns. The motion was seconded by Mr. Lindell and carried with Mr. Anderson voting no. Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Hare and unanimously carried. Meeting adjourned at 6:07 p.m. UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. AGENDA ADDITIONS/DELETIONS Mr. Hare moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Evaluation of Proposals - Underground Utility Locating Services Mr. James Robinson, Electric Director, reviewed the background and analysis regarding the evaluation of proposals for Underground Utility Locating Services. Staff recommended awarding a one (1) year contract with the option for two (2) one (1) year extensions to W Locco, LLC as per the proposal submitted in response to RFP #19-0004COD. Mrs. Doyle noted that there was a big difference in the rate proposals and asked if staff knew why W Locco, LLC’s rates were almost half of what the other company proposed. Responding, Mr. Robinson stated that he was unable to answer that question because he did not do the evaluation, it was done by Mr. Jason Lyon, Water/Wastewater Manager. Mr. Robinson noted that he found it interesting that it was the same differential that occurred last time. Mr. Sudler stated that he thought that the scope and specifications were similar for both requests and stated that he would also like additional information regarding the cost differential. Mr. Robinson stated that he was not familiar with the two (2) entities, however, he would follow up regarding the requested information. (City Clerk’s Office Note: Subsequent to the Council Committee of the Whole/Utility Committee meeting of September 25, 2018, Mr. Jason Lyon, Water/Wastewater Manager, advised that the two (2) firms were fully aware of the scope of work. He explained that W Locco, LLC pays their

COUNCIL COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 25, 2018 PAGE 3 locators a lot less money and their benefit package is not as robust, therefore, their overhead is lower.) Mr. Hare moved to recommend awarding a one (1) year contract with the option for two (2) one (1) year extensions to W Locco, LLC as per the proposal submitted in response to RFP #19-0004COD, as recommended by staff. The motion was seconded by Mr. Neil and unanimously carried. Mr. Anderson moved for adjournment of the Utility Committee meeting. The motion was seconded by Mr. Hare and unanimously carried. Meeting adjourned at 6:11 p.m. Mr. Hare moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Lindell and unanimously carried. Meeting adjourned at 6:11 p.m. Timothy A. Slavin Council President TAS/TM/dd/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2018\09-25-2018 CCW Minutes.wpd