2019 May draft meeting packet

Bicycle/Pedestrian Subcommittee Tuesday, May 7, 2019 5:00 PM – 6:00 PM Large Conference Room – Dover City Hall DRAFT AGENDA Agenda Minutes of March 2019 Old Business: 1. Pedestrian Issues 2. Dover Treasure Hunt 3. Construction Projects (DelDOT) 4. Bicycle and Pedestrian Plan Update 5. Educational Partnerships (Elementary School Bike Rodeos) 6. Bike Month Events for May 2019 7. Subcommittee Vacancy 8. Additional Biking Event Ideas, Dave Moses New Business 1. Meeting Schedule 2. 2019 Delaware Bicycle Grant Application Announcements 1. Reminder: 2019 Walkable Bikeable Summit Adjournment THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(E)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

Bicycle Pedestrian Sub‐Committee Dover City Hall Large Conference Room Dover, DE March 5, 2019 *** DRAFT *** Members Present: Others Present: Gerry Pennington, Chris Asay, Dave Moses, Fran Carolyn Courtney, Eddie Diaz, Kirby Riddle, Andy Siegel Hudson, Dirk Lee INTRODUCTIONS CALLED TO ORDER: Meeting opened at 5:00 P.M. CHAIR Welcomed everyone. Dirk Lee was introduced as a new member. However, clarification from the City Clerk’s office needs to be obtained, as staff was not made aware, nor has any letter of confirmation been sent. (It was later determined, this appointment is not official at this time as Mr. Salvin is not making appointments.) AGENDA Mr. Pennington noted item #7 the Bank Lane Study to be moved up to item #1. Mr. Asay moved to accept as modified and Ms. Riddle seconded, this past without objection. MINUTES Mr. Asay suggested changes to the minutes, mostly they have been included. He would like identification of comments as it helps to indicate who is making statements and not facts. He specifically wanted statements made by Mr. Galvin pointed out. He refuted Mr. Galvin’s statement regarding the study not being done, no funding allocation for the improvement. I don’t know what he was trying to say. The MPO does not make funding decisions. Their purpose is support projects and studies. It’s DelDOT who approves and allocates funding. Mr. Asay motioned to accept the minutes with the modification, this was seconded and passed without objection. NEW BUSINESS GLO RIDES Mr. Moses noted he would go thru this and then add to agenda items for discussion. The Glo Rides are something that have been nationally, and locally with the city of Milford. It is an all inclusive ride, usually escorted through a chosen path. Folks use glow sticks and lights to light up their bikes and ride. Maybe sometime this summer, we could offer this kind of ride and possibly use the same course used for the Ride of Silence. This could be another feather in our cap in the next bike application as supporting bicycle events. It’s a fun ride and after dark. This is not “series” of rides, but more like once year. I would like to make our more formal so that we can say this subcommittee offered it for their next bike league application. Ms. Riddle wondered if this could fit into Open Streets, thinking one of them was going to be in the evening. That could be a nice compliment for Open Streets and this program. Mr. Moses noted the fun of this event is to light up your bikes and ride, creating a fun atmosphere. In addition, I heard the Duathlon is not going to happen this year. We are already in talks about Time Trials we are going to have this fall. I don’t have a date and but I do have quotes for timing and scoring. When I say we, I mean Dave’s Road Bikes and volunteers plan to do a Duathlon next spring out of Schutte Park not Dover Park. Wyoming Road, Westville Road, Hazeletville triangle as our loop. Time Trials bike will go out every 15 seconds to a minute and return. Possibly even a road bike division and various age groups and awards. We want to use Schutte Park but if the city will not allow this we will take our events elsewhere out of the city. This is a good event to bring the road and tri bikes together.

Mr. Hudson noted this would be around the time of our soccer league and would pose conflict. Mr. Moses felt this would not interfere. It was agreed to put these events on the agenda for discussion for the next agenda. Mr. Hudson noted the concerns I have are this is a big event, I don’t want to see a competition of cars and bikes. Mr. Moses I feel most will even ride their bikes to the event. If they come from out of town, they can park somewhere else and ride to the event. If the city does not want to be involved we can take it someplace else. It was agreed to put this on the agenda. For clarification, this is a Dave’s Road Bike’s event? Dave gave the answer that whoever wants to support it. Events carry weight for our bike application. Mr. Asay, do you have a name? If the city wants to provide a venue and support they could put their name on it with Dave’s Road Bike’s or anyone else who wants to support it. I haven’t gotten that far as we have quotes for timing fees and we need to go out for sponsorships. Any proceeds would go to a charity. This will be on the agenda for next meeting. OLD BUSINESS BANK LANE FEASIBILITY STUDY COMMENTS Mr. Asay turned the floor over to Ms. Riddle. She shared the attached memo of comments. She is never quite sure should we discuss then introduce the motion? Ms. Riddle noted a disclaimer I am not sure that this is even the right point of time if we should offer a recommendation. I realized last week, I wondered around Bank Lane and after thinking, it did seem to me the Bank Lane intersections would not benefit from the three alternatives. Bank Lane itself is friendly until you reach intersections, especially the intersection at Governors. My motion, would add that we send our recommendation to the Safety Advisory Transportation Committee. Mr. Moses also noted he want back to Bank Lane and looked at the issue. I thought I had to make a choice of the 3 options. When I send my answer I said, choice 2, but in reality a choice to not spend a lot of money and fix the intersections that would be my choice. Brief discussion on one way and parking on Bank Lane. Mr. Siegel noted I’m not in favor of any of it. I would not cross there at 5 pm in the evening with traffic (Governor’s / Bank Lane). Why not just use Water Street? Mr. Moses if our opinion matters we should push for a fourth option. Mr. Siegel, we can say we don’t support any of the options, but if the city doesn’t agree to maintain it, it would not happen. Mr. Siegel made the motion that none of the options (of the 3) given, that we do not support any of them. Mr. Asay said no, Ms. Riddle was going to make a motion and I’d like her to go first. Mr. Asay said Mr. Siegel did not have the floor to make a motion. Ms. Riddle wanted Mr. Siegel to offer his motion first. Mr. Asay disagreed. Ms. Riddle made her motion: Before making a final decision on the three Bank Lane bike path alternatives proposed in Century Engineering’s December 4, 2018, feasibility study, the Subcommittee recommends to the Safety Advisory and Transportation Committee that the City of Dover request development of a fourth alternative that would improve bicycle and pedestrian safety at the Bank Lane intersections without altering Bank Lane itself. This motion is based on Century Engineering’s own data and conclusion that Bank Lane is a low‐stress path for bikers and walkers, except at the intersections. A fourth alternative is needed to correct this safety issue without incurring unnecessary expense. In discussion, Mr. Siegel noted his opposition would be that is we are basically asking them to make a fourth option. In my opinion, it’s just not a safe option at all when you have Water Street a block away. Mr. Asay voices support un‐amended. The chair called for a vote on the motion. The motion passed with Gerry Pennington and Andy Siegel voting against, with Dave Moses, Fran Riddle and Chris voting in favor of the motion. CONSTRUCTION PROJECTS Mr. Fiori was not able to attend. He forwarded an email denoting no new updates on construction projects. EDUCATIONAL PARTNERSHIPS (BIKE RODEOS)

Mr. Fiori noted North Dover Elementary would be hosting a Bike Rodeo on May 17. Looking for volunteers for that day, as he will be working a Bike To Work event elsewhere in the state. Mr. Pennington noted he may be able to get some airmen to assist. PEDESTRIAN ISSUES Ms. Courtney reported on the issues Mr. Lesniewski brought forward in February. Division Street & Pennsylvania Avenue crosswalk falls in the state maintained section, however once the weather clears City staff will go out and address the crosswalk with fresh striping. Mr. Moses asked about Maple Lane, stating Mr. Lesniewski lives on Maple and not either of the street mentioned. Ms. Courtney asked Mr. Moses if there are others in the area that need to be addressed. Mr. Moses no, but I know he lives on Maple. The potential for a mid‐block crossing at Washington Street and State Street. A previous discussion with Mrs. Townshend noted the State Street property owners were not willing to giving up property that would be required for the cross walk. The City and State decided they would not pursue this issue. Mr. Asay noted the sidewalks along South Little Creek Road and sidewalk gaps being a priority in the Pedestrian Plan. He has spoken with Senator Trey Pardee and his assistant to get Community Transportation funds to fill these gaps. BIKE MONTH EVENTS FOR MAY Bike to Work Day and the Ride of Silence are set for Wednesday, May 15. We have a draft flyer to review that Mr. Fiori put together. Mr. Asay was asked to reach out to Good News for apples? He agreed (noting new owners). Ms. Courtney will reach out to Georgia Boys bagels and also prepare the event as she normally has in the past. The MPO and Ride Share Delaware to partner. The Ride of Silence will run the same route and Ms. Courtney will coordinate accordingly. DOVER TREASURE HUNT Ms. Riddle noted we are partnering with the Open Streets and Mayor’s Kayak event for August 31 to host the walking event, which will be a tour from Silver Lake Park to the Legislative area and returning. This will be a combined event to promotes healthy lifestyles, walking and paddling. BICYCLE AND PEDESTRIAN PLAN Mr. Asay reported the city and MPO are negating a contract for updating the Bicycle and Pedestrian Plan. Its in both of their FY20 budgets but neither has been finalized. Should that get approved, we will start in July using a consultant. The consultant is WRA, they put together the state bicycle plan. He intends to have them attend every meeting for the next year to help us update the Bike and Pedestrian plans. They will meet with us and come to an agreement on how this will work. They will host public workshops very early on to see what the public will see, as they make improvements by section they will bring it to us and we can give them direction on what we want to see. At the end of the process, they will offer their proposal and we give our final ok and then it goes to the City Council. ANNOUNCEMENTS May 2 is the Bike – Walk Summit for Delaware, information is included in your packet. ADJOURNMENT With no further business, the meeting adjourned at 6 pm.

Courtney, Carolyn From: Fiori, John (DelDOT) <John.Fiori@delaware.gov> Sent: Tuesday, March 05, 2019 7:23 AM To: Courtney, Carolyn Subject: Dover Bike/Ped Subcommittee Meeting Attachments: 1961_001.pdf Hi Carolyn, I will not be able to attend tonight’s meeting. Found out when I got home that my girlfriends son Special Olympics basketball game was changed from 7:00 p.m. to 5:00 p.m. There are only a few games left and then my Tuesday nights will be free. I do not have any updates on DelDOT construction projects. The only item of discussion I had was about getting volunteers for the bike rodeo at North Dover on May 17th. Could you please ask? For the Bike Month Events, attached is a draft flyer that will be posted at DelDOT. Can you verify the time and place the City will ride from? I thought Andy said it will be from Schutte Park. I will drop off a copy of the Blueprint for a Bicycle Friendly Delaware bike plan for Chris and flyers for the upcoming Walkable Bikeable Delaware Summit on May 2nd. If you need anything else or if there are any questions from the meeting, just e-mail me. Thanks, John 1

Fellow Subcommittee Members, I have now walked Bank Lane several times and reread Century Engineering’s feasibility study, and I share Chris’ concern that none of the three alternatives squarely addresses the primary bicycle and pedestrian issue with Bank Lane – safe crossing at the intersections. Rather, all the alternatives recommend what seem to be unnecessary and expensive modifications to Bank Lane itself. I also am concerned that the proposal to make Bank Lane a one‐way street eastbound between Governors Avenue and the Green, common to all three alternatives, has the potential to significantly increase vehicle traffic on the Green and State Street during the afternoon rush hour. A significant number of vehicles park in this block of Bank Lane during business hours and will have to exit through the Green at the end of the day – an unintended negative consequence for this historical area. I am far from an expert on traffic studies and construction proposals of this nature, but I do feel that a fourth option for Bank Lane that focuses only on safety measures at the intersections should be considered. Consequently, I would like to reintroduce Chris’ 2/5/19 motion or offer the following alternative: Before making a final decision on the three Bank Lane bike path alternatives proposed in Century Engineering’s December 4, 2018, feasibility study, the Subcommittee recommends that the City request development of a fourth alternative that would improve bicycle and pedestrian safety at the Bank Lane intersections without altering Bank Lane itself. This motion is based on Century Engineering’s own data and conclusion that Bank Lane is a low‐stress path for bikers and walkers, except at the intersections. A fourth alternative is needed to correct this safety issue without incurring unnecessary expense. Fran Riddle, Subcommittee Member March 4, 2019

Proposed Project Scope of Work for the 2019 City of Dover Bicycle and Pedestrian Plan Update Project Agreement The associated agreement titled, "D/KCMPO Consultant Support" signed by WRA and the D/KC MPO on July 25, 2018 is applicable. That agreement was made by and between the Dover / Kent County Metropolitan Planning Organization (MPO) Council, acting by and through Mayor Robin R. Christiansen, Chairperson, with the management assistance of Reed Macmillan, Executive Director, hereinafter referred to as "D/KC MPO", and Whitman, Requardt & Associates, LLP. thereafter referred to as the "Contractor". Section I (General Provisions); Section II (Scope of Work); and Section III (Schedules) in the July 25, 2018 agreement in combination with this scope of work constitutes the specific project agreement. Scope of Work Background‐ In 1997, the City of Dover developed its first Bicycle and Pedestrian Transportation Plan, which was incorporated into the City's Comprehensive Plan. With extensive public involvement, this initial plan provided an assessment of existing conditions for biking and walking in the City, as well as developed specific recommendations, an implementation strategy, and potential funding sources. The 2008 City of Dover Comprehensive Plan recommended the 1997 Bicycle and Pedestrian Transportation Plan be updated. In 2014, at the request of the City of Dover, the Dover Kent County MPO initiated updating the City of Dover 1997 Bicycle and Pedestrian Transportation Plan, by created two separate plans and performing the work in‐house utilizing MPO staff. Thus, the 2015 City of Dover Pedestrian Plan was approved in February 2015 and the 2015 City of Dover Bicycle Plan was approved in March 2015. On October 17, 2018 City of Dover Manager requested the Dover Kent County MPO considered initiating a "consolidated" Bike and Pedestrian Plan for Fiscal Year 2020 (begins July 1, 2019). Therefore, the scope of work will be for one 2020 City of Dover Bicycle and Pedestrian Plan Update. Task #1‐ Project Initiation A. This task consists of meeting with Dover Kent County MPO, City of Dover Planning, and City of Dover Bicycle and Pedestrian Subcommittee representatives to review the project scope, data collection, draft City of Dover Bicycle and Pedestrian Plan Update format, public outreach initiatives, tasks deliverables and dates; and status reports. B. The project is expected to begin around April 2019 (prior to FY20 and dependent on DelDOT approval of funding) and be submitted to City of Dover by February 2020. C. Deliverables: 1. Written list of questions or clarifications about project scope no later than 5 days before the scheduled initial meeting, to be discussed during the initial meeting. 2. Initial meeting held within for 30 days of signing contract. Estimated Task Cost: ____ staff hours (@$______)/hour) = $_________ + $________ Travel

Task #2‐ Data Collection A. This task includes a thorough review of the 2015 City of Dover Pedestrian Plan and the 2015 City of Dover Bicycle Plan in order to develop a strategy to merge both documents into one as requested by the City of Dover. As part of the data collection task, the following sub‐tasks apply: 1. Review the 4 Goals in the Pedestrian Plan and the 6 Goals in the Bicycle Plan and indicate if any or all of the goals got accomplished; 2. Update the “accomplishment” chapter in both Plans for accomplishments occurring from February 2015 through February 2019; 3. Update the “existing conditions” chapter in both Plans; 4. Update the “existing plans, policies, and programs” chapter in both Plans; 5. Update the “maintenance” chapter in both Plans; 6. Update the “planned DelDOT projects” chapter in both Plans; 7. Update the “areas of opportunity” chapter in both Plans; 8. Update the “bicycle facility design and low stress bicycling and connectivity” chapters in the bicycle plan and the “pedestrian needs” chapter in the pedestrian plan; and 9. Update the “Recommendations” chapter in both Plans. B. In addition to the two specific City of Dover Plans being reviewed, ensure the 2018 Blueprint of a Bicycle Friendly Delaware (A Statewide Policy Plan) is reviewed along with the 2017 MPO Regional Bike Plan are reviewed for applicable projects and policies for the City of Dover. C. Deliverables: 1. Spreadsheet listing all 2015 Plans (bicycle and pedestrian) goal bullets as being implement or not implements; 2. Spreadsheet listing all applicable projects; 3. Spreadsheet listing of all applicable DelDOT Bike and Pedestrian policies for the City of Dover. Estimated Task Cost: ____ staff hours (@$______)/hour) = $_________ + $________ Travel Task #3‐ Public Outreach A. After reviewing the 2015 plans and identifying completed and proposed bicycle and pedestrian plans/projects within the City of Dover’s municipal boundaries, the consultants should plan on hosting an initial public workshop showing information regarding existing conditions/facilities and soliciting comments from the public regarding identified bicycle needs, pedestrian needs, and potential solutions for those needs. B. The second public workshop will be after the final 2020 City of Dover Bicycle and Pedestrian Plan Update draft is completed. The final draft plan update recommendations regarding bicycle and pedestrian needs and improvements will be presented to the public. Any changes to the draft plan update will be approved by MPO staff, City of Dover staff, and City of Dover Bicycle and Pedestrian Subcommittee representatives.

C. Deliverables: 1. Initial public workshop held no more than 90 days after signing of contract. 2. Second public workshop held no more than 30 days after submission of final 2020 City of Dover Bicycle and Pedestrian Plan Update draft is completed. Estimated Task Cost: ____ staff hours (@$______)/hour) = $_________ + $________ Travel Task #4‐ Draft City of Dover Bicycle and Pedestrian Plan Update A. This task consists of drafting the consolidated 2020 City of Dover Bicycle and Pedestrian Plan Update. B. Deliverables: 1. A written consolidated Bicycle and Pedestrian Plan Update 2. An excel spreadsheet (which can be used for a GIS map) which identifies all Bicycle and Pedestrian projects funding amount as well as being funded through the following categories: a. Transportation Improvement Program (TIP); b. Transportation Enhancement (i.e. Pedestrian and bicycle facilities); c. Transportation Alternatives Program (TAP) / Transportation Alternatives (TA) (i.e. safe routs for non‐drivers; recreational trails program; and safe routes to school program); d. Any State or City of Dover funded Bicycle or Pedestrian projects not part of a, b, or c above. 3. A map on a ESRI Geographic Information System (GIS) compatible with the Dover Kent County MPO GIS, which depicts Bike and Pedestrian projects listed in both 2015 plans along with a status database which provides the title of the project; brief project description; and current (as of February 2019) status (as being in the Planning; Engineering; Right of Way acquisition; or Construction phase) Estimated Task Cost: ____ staff hours (@$______)/hour) = $_________ + $________ Travel Task #5‐ Final City of Dover Bicycle and Pedestrian Plan Update A. This task consists of drafting the final consolidated 2020 City of Dover Bicycle and Pedestrian Plan Update. B. Deliverables: 1. Three final written consolidated Bicycle and Pedestrian Plan Update. 2. A final written consolidated Bicycle and Pedestrian Plan Update in PDF and Microsoft word format. 3. One final ESRI GIS Map file with all projects listed. Estimated Task Cost: ____ staff hours (@$______)/hour) = $_________ + $________ Travel

Project Estimate Summary Total Project estimate $_____________ Estimated total project time from initiated Task #1 through completion of Task #5 (i.e. 8 months; 177 weeks; 1,239 days; etc...)____________________________ PROJECT AGREEMENT Once the above stated scope of work and project estimates are approved by D/KC MPO, the consultant and the D/KC MPO may sign below which acts as the "notice to proceed". IN WITNESS THEREOF, this Agreement made and entered into this ____day of ________, 2019 shall be executed in triplicate. FOR THE CONTRACTOR ATTEST:________________________ _____________________________________ Signature _____________________________________ Printed Name _____________________________________ Title:_________________________________ DATE:_________________________ FOR D/KC MPO ATTEST:________________________ _____________________________________ Douglas Reed Macmillan Executive Director DATE:_________________________